Mohawk Students' Association

Volunteer Position

Responsibilities of a College Board of Govenors

Please contact Ashik Ashik, the MSA President, if you are interested in this position. He can be reached via email: ashik.ashik@mohawkcollege.ca.

Governance may be defined as the laws under which an organization is governed and the decision-making structures it employs. The authority to establish colleges of applied arts and technology is set out in the Ontario Colleges of Applied Arts and Technology Act, 2002. The Act identifies each college as a corporation without share capital and consisting of the members of its board of governors. The board of governors governs each college on behalf of the public. The Corporations Act governs the operation of the college except where limited by the Ontario Colleges of Applied Arts and Technology Act, 2002, and its regulations.

Colleges are Crown agencies and, therefore, subject to provincial legislation such as, but not limited to, the Financial Administration Act, Ombudsman Act, and Freedom of Information and Protection of Privacy Act.

Colleges are also subject to other provincial and federal legislation that provide direction on how they conduct their business, that is, in the same manner as other organizations operating as a corporation within the province.

The objects of the colleges as set out in the subsections 2 (2) and (3) of the Act:

“To offer a comprehensive program of career-oriented, postsecondary education and training to assist individuals in finding and keeping employment, to meet the needs of employers and the changing work environment and to support the economic and social needs of their local and diverse communities.

In carrying out its objects a college may undertake a range of education- and training-related activities including, but not limited to,

  1. entering into partnerships with business, industry and other educational institutions;
  2. offering its courses in the French language where the college is authorized to do so by regulation;
  3. adult vocational education and training;
  4. basic skills and literacy training;
  5. apprenticeship in-school training; and
  6. applied research.”

Members of college governors are appointed in accordance with O.Reg. 34/03 made under the Ontario Colleges of Applied Arts and Technology Act, 2002. The board of governors of a college is to govern effectively and is accountable to the citizens of Ontario for the successful achievement of this mandate in view of the financial support provided by the province. Good governance requires that the policies, processes, and structures be put in place to promote effective operation of the college and to allow a corporation to fulfill its mandate and meet its objectives.

Essential elements include organizational integrity, financial management, communication with stakeholders and clients, collecting and reporting of information, and good management practices.

Nomination procedures are appointments to college board of governors are expected to follow the Protocol for Board Nominations and Appointments.

Accountability or the obligation to show that responsibilities have been carried out properly and that the desired outcomes have been achieved, is the corollary of the governance authority provided. Accountability is a key issue for governments. The policy framework for colleges of applied arts and technology establishes, chiefly in the Minister’s Binding Policy Directives, the roles and responsibilities of colleges in more detail than is possible in the Act and regulation. It also sets the government’s expectations for the performance of colleges and outlines other aspects of the relationship between the colleges and the government.

Purpose and Application

This binding policy directive applies to all colleges of applied arts and technology and defines minimum expectations for governance and accountability in colleges. The critical elements of the role of a college board of governors are outlined along with a planning cycle and accountability framework. The two latter items will allow the public and the government to know where colleges are going in relationship to public priorities and how well the colleges achieve their intended goals.

Section 8 of O. Reg. 34/03 under the Ontario Colleges of Applied Arts and Technology Act, 2002 sets out the requirements for the accountability measures referenced in this directive.

Principles

Through the democratic process, governments are responsible for carrying out specific functions and are accountable to the public for the way in which those functions are carried out and the outcomes for the system as a whole.

Each board of governors of a college of applied arts and technology is responsible for the governance of the college and, as such, is accountable to the students, employers, and communities the college serves for ensuring that it is effectively and appropriately managed to achieve its established mandate and to provide needed services.

Colleges, as agencies of the Crown and as recipients of transfer payments, are also accountable to the broader public and the government for their actions, achievement of goals consistent with government priorities, and prudent financial management.

The Minister of Training, Colleges and Universities is responsible for postsecondary education outcomes related to colleges as a whole and the use of public funds towards the achievement of government priorities.

Information provided for accountability purposes should focus as much as possible on the achievement of expected outcomes and on the cost-effective, credible reporting of results.

Binding Policy Directive

The responsibilities of a college board of governors is to include at a minimum:

  1. Establishing governance structures to enable the achievement of expected institutional outcomes with clear lines of communication and internal accountability.
  2. Setting the college vision, strategic directions, and overall goals and outcomes within the context of the appropriate laws, government policy, and local need.
  3. Hiring the CEO (i.e., president), delegating to the CEO accountability for the performance and operation of the college and evaluating the CEO’s performance.
  4. Approving the college’s annual business plan, budget, and annual report.
  5. Assessing regularly the attainment by the CEO of corporate goals and outcomes, and the effectiveness of the board with respect to governance.
  6. Taking appropriate corrective action, as necessary, where expected outcomes or quality of performance are not achieved.

B. In order to assess that responsibilities have been carried out and that desired outcomes have been achieved, colleges are to provide to the public and government key pieces of information prepared in accordance with the corresponding operating procedure. These include:

  1. Strategic plan – Each college is to have available to the public, at any given point in time, a plan with a minimum three-year focus to provide a multi-year strategic view of where the college is heading.
  2. Business plan − Each college is to have available to the public a plan for each fiscal year that sets out specific operational outcomes for the coming year within the context of the strategic plan and the resources allocated for the year.
  3. Annual report – Each college is to have available to the public an annual report, including audited financial statements, at the end of each fiscal year to report on achievement of the operational outcomes established in the business plan. One or more persons licensed as auditors under the Public Accountancy Act must annually audit the college’s financial statements that are prepared in accordance with generally accepted accounting principles (GAAP).
  4. Performance measurement − Each college is to participate in the collection and publication of specific college information in relation to key provincial objectives as detailed in the following operating procedures: Graduate and Employer KPI Surveys, Graduation Rate KPI Calculation and Reporting and Student Satisfaction KPI Surveys.
    The collection and reporting of specific additional performance measures may be a condition of participation in a specific government program (e.g., Ontario Student Assistance Program, Job Connect).

C. The prudent management of resources means that colleges are to balance expenditures with revenue sources when preparing and implementing a budget. Where an accumulated deficit is unavoidable in the opinion of the board of governors, Section 9 (2) of O. Reg. 34/03 requires the college to obtain the approval of the Minister of Colleges and Universities and provide a plan to eliminate the deficit. It is expected that the plan would normally eliminate the deficit within the subsequent two fiscal years.

D. Accountability for Procurement, Travel, Meal and Hospitality Expenses – A college board of governors shall, at a minimum, establish policies and procedure that adhere to, or exceed, the policies and procedures in the Management Board of Cabinet directives regarding procurement, travel and hospitality expenses.

E. Advisory College Council – The board of governors is to ensure that an advisory college council is established, the purpose of which is to provide a means for students and staff of the college to provide advice to the president on matters of importance to students and staff. The board of governors is to ensure that the structure, composition, terms of reference and procedures for the council are established in by-law. A report from this advisory council shall be included in each college’s annual report.

Summary of Responsibilities

Colleges of Applied Arts and Technology

The board of governors is responsible for:

  • Establishing governance structures to enable the achievement of expected institutional outcomes with clear lines of communication and internal accountability.
  • Setting the college vision, strategic directions, and overall goals and outcomes within the context of the appropriate laws, government policy, and local need.
  • Hiring the CEO (i.e., president), delegating to the CEO accountability for the performance and operation of the college, and evaluating the CEO’s performance.
  • Approving the college’s annual business plan, budget, and annual report.
  • Assessing periodically the effectiveness of the board with respect to governance and the attainment of corporate goals and outcomes.
  • Ensuring that appropriate corrective action is taken where expected outcomes or quality of performance is not being achieved.

Ministry of Colleges and Universities

The Ministry is responsible for:

  • Communicating the statutory, regulatory, and policy framework within which the college system operates.
  • Communicating to colleges the government’s strategic priorities for the college system and administering provincial resource allocations.
  • Defining outcomes expected or levels of service to be provided for the use of public funds.
  • Maintaining a working relationship with postsecondary education stakeholders that promote the accomplishment of government directions for postsecondary education.
  • Monitoring the activities of colleges to confirm that collectively the mandate for the system is being fulfilled in compliance with legislation and government policies.
  • Performing analysis related to the effectiveness and efficiency of the college system and institutions’ financial capacity to fulfill their commitments.
  • Working with the college system or individual colleges to facilitate corrective action where provincial priorities or expected outcomes are not being achieved.
  • Notifying the system of best practices identified and encouraging their implementation across the system.
Position for hire

IAHS Director

The Mohawk Students’ Association (MSA) was designed and created as a separate entity from Mohawk College. The Association was built for and is led by students.

What we stand for

We empower Mohawk Students to create a community they can lean on for positive experiences, relevant supports, a listening ear, and a strong voice so they can achieve personal success in their college experience and beyond. Led by the Executive Director and an elected Student Board of Directors (BOD), we are a Non-Profit Organization that supports students through our Areas of Focus – Advocacy & Leadership, Engagement & Support, Sustainability & Operations. While we are separate from Mohawk College, we do work collaboratively with the college to reach our goals.  We believe in fostering an environment where all staff members feel Purposeful, Supported, and like they Belong. Together daily, we live and bring our values to life to ensure we achieve our student-centred Vision and Mission.

My MSA Team

Every day is a new challenge, and you are continually looking for ways to help our team become more efficient and effective. As an asset to a team that is In This Together, you collaborate, advocate for best practices, and pitch in where needed. You Believe it’s Possible and contribute in transformative ways within and beyond your department through insight and support.

The MSA BOARD in Action:

  • Introducing the MSA Presto Bus Pass and Health & Dental Insurance plan

  • Providing students with another study space at Fennell Campus – the Heath Study Lounge

  • Being able to keep majority of our Food and Beverage offerings open during COVID-19 – continuing to provide students with affordable and diverse food options.

  • Development of A Better Community Day (ABCD) – matching Mohawk students with community agencies for an annual one-day event to “make tomorrow’s Hamilton better than today’s’.

Time Commitment:

Part time with a minimum of twenty (20) office hours per week PLUS any meetings as may be required of the position, according to the Office Hours’ policy.

  • May require late nights or weekends;

  • Must attend any MSA/College committee meetings as may be required;

  • Expected to attend April and January retreats (may involve weekends and overnights);

  • Responsible for attending Board of Director meetings and/or training sessions as required;

  • Attendance at conferences as directed by Board and/or President;

  • Participation and/or attendance at additional major events as required o e.g. ABCD, MSA Day, KPI’s, Awareness Campaigns

Note: It should be understood that the MSA is a student organization and as such it should be expected that this is not an hourly position and that MSA members and MSA representatives are awarded an honourarium (not an hourly salary) based on execution of tasks and responsibilities of the position

Committee Requirements:

As directed by the Board of Directors and the MSA President.

Position Specific Responsibilities:

  • Lead of external advocacy work performed by the MSA (Government/elections, MTCU Policy, external research/reports, community engagement, ABCD, and other matters related to external organizations such as the Canadian Alliance of Student Associations, etc.);

  • Represent all Mohawk Students in College/City/other meetings as required;

  • Develop Terms of Reference for all external advocacy committees;

  • Lead and facilitate Student Advisory Committees of the Board that require action off-campus (i.e. municipal, provincial and federal government matters; community engagement and relations);

  • Implement actions/projects resulting from committees;

  • Bring recommendations and other matters resulting from Student Advisory Committees to the attention of the Board of Directors through updates/reporting;

  • Provide assistance and support to the MSA President;

  • Represent MSA on committees as directed by the President;

  • Assist in all external matters involving the MSA with the President;

  • Provide a progress report to the Board of Directors of all activities, functions and events over the course of the previous month no later than ten (10) days prior to a Board meeting;

  • Lead Campus Directors supporting external advocacy committee;

  • Work with VP Internal Advocacy to develop brief monthly survey for Student Reference Panel members;

  • Works out of the Fennell Campus (primary office) with regular visits to satellite campuses;

  • Prepare a report to present to the MSA Stakeholders at the annual General Meeting

General Responsibilities:

  • All MSA representatives are expected to attend committee and/or College meetings and events, conferences, etc.;

  • Complete evaluation reports for all conferences attended during the year;

  • Provide a progress report to the Board of Directors of all activities, functions and events over the course of the previous month no later than ten (10) days prior to a Board meeting;

  • Document and maintain the required office hours per week as scheduled throughout the academic year;

  • Educate and advise the incoming person on duties of the position;

  • To meet regularly with the MSA President to discuss duties of office and other pertinent issues;

  • Must prepare for and attend all related committee meetings and be prepared to be an active participant in such committee meetings;

  • Represent the students of Mohawk College in all matters as required and report as necessary;

  • Consult with and provide input to the MSA President with regards to any contentious issues that may, from time to time arise within the scope of responsibility;

  • Prepare for and attend all MSA Board of Directors meetings;

  • Vote at such meetings in the best interest of the MSA, recognizing that the Corporation should embody the best interests of the students of Mohawk College;

  • Adhere to all MSA policies;

  • To complete all other duties as reasonably assigned;

There is an honorarium for this position.

To apply for this position, please send your resume and cover letter, indicating the position you are interested in to msa.elections@mohawkcollege.ca.

Position Prerequisites:

Hired position by members of the  Board of Directors to reflect skillset necessary to be an effective Board member. Must be 18 years old. Must meet all MSA eligibility requirements. Must be a current full-time student enrolled at Mohawk College. Must be returning as a full-time student for the 2021-22 academic year.

Reports to:

MSA President.

Note: Although there is an organizational reporting structure, it is important to note that all Board members, regardless of position, are equal and have an equal vote at the Board Table.

Direct Reports

Stoney Creek Director, IAHS Director, Fennell Directors (5).

Equity, diversity and inclusion

Equity and Diversity are core values of the MSA and are engrained in the work we do to support Mohawk students.  At the MSA, we believe in dedication to our values of equity, diversity, and inclusion requires a continuous commitment. It’s about fostering a culture of open-mindedness, compassion, safety and inclusiveness among individuals and groups, where leadership is made up of different people with diverse perspectives. The MSA is actively building a community where everyone is encouraged and celebrated to be themselves and whose members have diverse cultures, backgrounds, and life experiences in order to challenge and dismantle systemic oppression.

We are looking for qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially encourage applications from Indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of our commitment to accessibility for all persons with disabilities, The MSA will, upon the request of the employee provide accommodation.

Should you require accommodation at any point during your employment with the MSA please contact Human Resources at  msarecruit@mohawkcollege.ca.

The Mohawk Students’ Association (MSA) was designed and created as a separate entity from Mohawk College. The Association was built for and is led by students.